The responsible party within the meaning of the General Data Protection Regulation (DSGVO) and other national data protection laws of the Member States as well as other data protection regulations is:
European Youth Parliament
C/O Schwarzkopf Foundation Young Europe
Sophienstr. 28/29
10178 Berlin
Germany
The data protection officer of the data controller can be reached at:
Beata Hubrig
Gaudystraße 6
10437 Berlin
dataprotection@schwarzkopf-stiftung.de
1. scope of the processing of personal data
As a matter of principle, we only process personal data of our users to the extent that this is necessary for the provision of a functioning platform as well as our content and services. The processing of personal data of our users is regularly only carried out with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is required by legal regulations.
2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing operations of personal data, Art. 6 (1) p. 1 lit. a DSGVO serves as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) p. 1 lit. b DSGVO serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
Insofar as the processing of personal data is necessary for the fulfilment of a legal obligation to which our company is subject, Art. 6 (1) sentence 1 lit. c DSGVO serves as the legal basis.
In the event that vital interests of the data subject or another natural person make processing of personal data necessary, Art. 6 (1) sentence 1 lit. d DSGVO serves as the legal basis.
If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) sentence 1 lit. f DSGVO serves as the legal basis for the processing.
3. Data deletion and storage period
The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a necessity for the continued storage of the data for the conclusion or fulfilment of a contract.
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
1. right of access
You may request confirmation from the controller as to whether personal data relating to you is being processed by the controller.
If there is such processing, you may request information from the controller about the following:
The purposes for which the personal data are processed;
the categories of personal data which are processed;
the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed; the planned duration of the storage of the personal data relating to you or, if specific information on this is not possible, criteria for determining the storage period;
the existence of a right to obtain the rectification or erasure of personal data concerning you, a right to obtain the restriction of processing by the controller or a right to object to such processing;
the existence of a right of appeal to a supervisory authority;
any available information on the origin of the data if the personal data is not collected from the data subject;
the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases - meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information on whether personal data concerning you are transferred to a third country or to an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.
2. right of rectification
You have a right to rectification and/or completion vis-à-vis the controller if the personal data processed concerning you are inaccurate or incomplete. The controller must make the rectification without undue delay.
3. right to restriction of processing
You may request the restriction of the processing of personal data concerning you under the following conditions:
if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;
the controller no longer needs the personal data for the purposes of the processing but you need them for the establishment, exercise or defence of legal claims; or
if you have objected to the processing pursuant to Article 21(1) DSGVO and it has not yet been determined whether the controller's legitimate grounds override your grounds.
If the processing of personal data relating to you has been restricted, such data may - apart from being stored - only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
4. right to erasure
a) Obligation to delete
You may request the controller to erase the personal data concerning you without undue delay and the controller is obliged to erase such data without undue delay if one of the following reasons applies:
The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
You withdraw your consent on which the processing was based pursuant to Art. 6 (1) sentence 1 lit. a or Art. 9 (2) lit. a DSGVO and there is no other legal basis for the processing.
You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.
The personal data concerning you have been processed unlawfully.
The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
The personal data concerning you has been collected in relation to information society services offered pursuant to Article 8(1) of the GDPR.
b) Information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, it shall take reasonable steps, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers that process the personal data that you, as the data subject, have requested them to erase all links to, or copies or replications of, that personal data.
c) Exceptions
The right to erasure does not apply to the extent that the processing is necessary for the exercise of the right to freedom of expression and information;
for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) DSGVO;
for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) DSGVO, insofar as the right referred to in section a) is likely to render impossible or seriously prejudice the achievement of the
purposes of such processing; or for the assertion, exercise or defence of legal claims.
5. right to information
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed of these recipients by the controller.
6. right to data portability
You have the right to receive the personal data concerning you that you have provided to the controller in a structured, common and machine-readable format. You also have the right to transfer this data to another controller without hindrance from the controller to whom the personal data was provided, provided that the processing is based on consent pursuant to Art. 6 para. 1 sentence 1 lit. a DSGVO or Art. 9 para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 para. 1 sentence 1 lit. b DSGVO and the processing is carried out with the help of automated procedures.
In exercising this right, you also have the right to have the personal data concerning you transferred directly from one controller to another controller, insofar as this is technically feasible. This must not affect the freedoms and rights of other persons.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. right of objection
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6(1)(1)(e) or (f) DSGVO; this also applies to profiling based on these provisions.
The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.
If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing.
If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.
8. right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
9. Automated decision-making in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects vis-à-vis you or similarly significantly affects you. This does not apply if the decision is necessary for the conclusion or performance of a contract between you and the controller,
is permitted under Union or Member State legislation to which the controller is subject and that legislation contains appropriate measures to safeguard your rights and freedoms and your legitimate interests, or is done with your explicit consent.
However, these decisions must not be based on special categories of personal data pursuant to Art. 9(1) of the GDPR, unless Art. 9(2)(a) or (b) of the GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
With regard to the cases referred to in 1. and 3. above, the controller shall take reasonable steps to safeguard the rights and freedoms as well as your legitimate interests, including at least the right to obtain the intervention of a person on the part of the controller, to express his or her point of view and to contest the decision.
10. right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.
1. description and scope of data processing
Personal data of employees of the companies with which a contractual relationship exists is processed on the DataGuard Platform. The personal data used in the platform is used exclusively for the contractually owed provision of data protection-as-a-service or information security-as-a-service.
In particular, the following personal data are processed:
· Name Surname*
· Email *
· Gender
· Nationality
· National committee*
· DOB
· Phone Number
· Postal Address
· Emergency Contact
Users can create accounts on the platform and enter their data there themselves. However, the source of the information of the personal data in the sense of Art. 14 (2) lit. f DSGVO can also be the user's employer, who creates the user account for the user or forwards the required data to DataCo GmbH for the creation of a user account.
In addition, our system automatically collects data and information from the computer system of the calling computer each time our platform is called up.
We use nginx for the web server software. IP addresses are not recorded. We only collect user agent strings such as:
Information about the browser type and the version used.
The user's operating system
The user's internet service provider
Date and time of access
Websites from which the user's system accesses our platform
Websites accessed by the user's system via our platform
This data is stored in the log files of our system. This data is not stored together with personal data of the user.
2. Purpose of data processing
The purpose of the presented processing of personal data is the provision of a functional platform as well as the necessity of the processing for the provision of contractually owed services.
The temporary storage of the IP address by the system is necessary to enable delivery of the platform to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
The storage in log files is done to ensure the functionality of the platform. In addition, we use the data to optimise the platform and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
3. Legal basis for data processing
The legal basis for processing the personal data described above is Article 6 (1) sentence 1 lit. b DSGVO, as the processing is necessary for the fulfilment of contractual relationships.
The legal basis for the temporary storage of log files is Art. 6 para. 1 p. 1 lit. f DSGVO. Our legitimate interest here lies in the purposes of data processing mentioned under 2.
4. Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected.
In the case of direct personal data for the use of our platform and services, personal data will be deleted after the termination of the contract, unless it has to be preserved due to legal retention periods.
In the case of the collection of log files for the provision of the platform, this is the case when the respective session has ended. [VB4]
In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is no longer possible.
5. possibility of objection and removal
The collection of data for the provision of the platform and the storage of the data in log files is absolutely necessary for the operation of the platform. The user can object to this. Whether the objection is successful is to be determined within the framework of a balancing of interests. Other objections to the described processing procedures can be made at any time by sending an informal e-mail to info@eyp.org
1. Scope of the processing of personal data
In order to provide access to the Platform and to enable the authentication process, the following personal data are processed:
First and last name
Salutation (if communicated voluntarily)
E-mail address
2. purpose of the data processing
The purpose of the processing is to create an account to use the platform.
3. legal basis for the processing of personal data
The legal basis for the processing of personal data is the necessity to fulfil the contract according to Art. 6 para. 1 lit. b DSGVO.
4. Duration of storage
Your personal information will be stored for as long as necessary to fulfil the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.
5. possibility of objection and elimination
If you wish to object to the processing, please send us an informal e-mail to info@eyp.org.
1. description and scope of data processing
Our platform uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user calls up a platform, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the platform is called up again.
The following data is stored and transmitted in the cookies:
Log-in information
Language settings
The user data collected in this way is pseudonymised by technical precautions. The data is not stored together with other personal data of the users.
2. Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our platform cannot be offered without the use of cookies. For these, it is necessary that the browser is recognised even after a page change.
The user data collected through technically necessary cookies are not used to create user profiles.
3. Legal basis for data processing
The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 p. 1 lit. f DSGVO.
4. Duration of storage, possibility of objection and elimination
Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our platform, it may no longer be possible to use all functions of the platform to their full extent.
1. Description and scope of data processing
On our platform, it is possible to contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored. The data is used exclusively for processing the conversation.
2. Purpose of the data processing
The processing of the personal data from the e-mail serves us solely to process the contact.
3. Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) lit. f DSGVO. If the e-mail contact is aimed at the conclusion or implementation of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.
4. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For personal data sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is deemed to have ended when it is clear from the circumstances that the matter in question has been conclusively clarified.
5. possibility of objection and removal
If the user contacts us by e-mail, he or she can object to the storage of his or her personal data at any time. In such a case, the conversation cannot be continued. To do so, please send us an informal e-mail to info@eyp.org. All personal data stored in the course of contacting us will be deleted in this case.
1. scope of the processing of personal data
We use Google Web Fonts of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and the representative in the Union Google Ireland Ltd, Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (hereinafter referred to as: Google). The web fonts are transferred to the browser's cache when the page is called up in order to be able to use them for the visually improved display of various information. If the browser does not support Google web fonts or prevents access, the text is displayed in a standard font. No cookies are stored on the visitor's computer when the page is called up. Data transmitted in connection with the page call is sent to resource-specific domains such as https://fonts.googleapis.com or https://fonts.gstatic.com. As a result, personal data can be stored and evaluated, in particular the user's activity (especially which pages have been visited and which elements have been clicked on) and device and browser information (especially the IP address and the operating system).
The data will not be associated with data that may be collected or used in connection with the parallel use of authenticated Google services such as Gmail.
Further information on the processing of data by Google can be found here: https://policies.google.com/privacy?gl=DE&hl=de
2. purpose of data processing
The use of Google Web Fonts serves to ensure an appealing presentation of our texts. If your browser does not support this function, a standard font will be used by your computer for display.
3. legal basis for the processing of personal data
The legal basis for data processing is Art. 6 para. 1 lit. f DSGVO. Our legitimate interest here lies in the purposes of data processing mentioned under 2.
4. Duration of storage
Your personal information will be stored for as long as necessary to fulfil the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.
5. objection and removal options
You can deactivate the use of your personal data by Google using the following link: https://adssettings.google.de. You can find further information on objection and removal options vis-à-vis Google at: https://policies.google.com/privacy?gl=DE&hl=de